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  • Renee: CEO Coach & Management Specialist 5:52 pm on April 19, 2010 Permalink | Reply
    Tags: , , delegate, delegation, , , , , , solutions, virtual assistance,   

    Just Delegate & Outsource To Your Virtual Business Assistant 

    Sometimes throughout the life of your business or projects you need extra helping hands. That’s when you have to learn how to delegate & outsource by utilizing the resources of others to benefit your business or projects. Remove non-critical work from your to-do-list & delegate it to an outside business resource like a Virtual Business Assistant. Many times delegating & outsourcing to a Virtual Business Assistant can benefit your business in many ways & become your resource in your time of need.

    When you delegate & outsource you are handing off  tasks or operations to someone else & entrusting them with different tasks, operations or powers to help you get the job done right. That’s where a virtual business assistant comes in handy; by becoming a trusted & reliable resource that you can delegate to.

    Make a list of your non-core business functions or tasks that need attention but could be better outsourced & handled by someone else. You can utilize outsourcing to help reduce your workload or offload your overflow work. If you don’t have time to do them, some things are a distraction, you need some things handled quickly or you need continuous business assistance then just delegate & outsource to your Virtual business assistant!

    A virtual business assistant can handle a variety of things for you or your team. But it all depends on your needs & the type of virtual assistant that you choose to partner with. Virtual Assistants work in many different industries & for different types of people. A virtual assistant can help you with office management, project management, document creation, marketing, strategy, articles, strategic planning, thesis, dissertations, websites, blogs, transcription, public relations, coaching, consulting etc, etc…

    Many have found that delegating & outsourcing to a virtual business assistant has become the solution for their business needs. Now go ahead, just delegate & outsource to your Virtual Business Assistant today!

    • Debt Relief 6:37 am on April 21, 2010 Permalink | Reply

      Sorry for my bad english. Thank you so much for your good post. Your post helped me in my college assignment, If you can provide me more details please email me.

    • Mark 6:35 pm on April 30, 2010 Permalink | Reply

      I’d like to offer some advice: when recruiting a virtual assistant, specify that they will need to know your native language as they will be making phone calls for you. This will ensure you are connected with a virtual assistant who has a superior understanding of your native language.

      • Clerical Business Solutions 12:59 am on May 1, 2010 Permalink | Reply

        Hi Mark,

        I agree completely, because communication IS ALWAYS KEY! Being able to communicate with your clients/ customers or on their behalf is very important & communication has a lot to do with language.~Clerical Business Solutions

  • Renee: CEO Coach & Management Specialist 8:28 pm on December 22, 2009 Permalink | Reply
    Tags: , , , , , , , , solutions, ,   

    There Is A Strategy To Email Management 

    There are strategies to many things that you do in a business and email management should have a strategy also. Sometimes email can be a monster to manage. Many people spend the majority of their day sifting through this madness. Email management is a big part of business communication & customer service, which continues to grow.


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    For most companies there is a steady growth of inbound emails and they have to figure out cost-effective measures to help manage it all.

    It is the first line of communication for some companies. Many times this way of communication is how many companies resolve customer issues. With email, it can be a challenge responding to customer inquiries in a timely manner. Your company has to find a way to utilize this medium to improve customer expectation, external perception & internal communication. It doesn’t have to be as bad as it seems with a little organization and security implementation.

    Email management can be as smooth as pie and it should be taken into consideration with any other type of records management system. It should be addressed similar to the organizational standards of addressing other information and records management.

    A company works with four major types of records which are:

    • Vital
    • Important
    • Useful
    • Nonessential

    Your company needs policies and tools for managing emails, such as:

    • Classification
    • Storage
    • Preservation
    • Management
    • Destruction

    Once you have the proper tools in place, retrieving needed information can be easy and help to keep incoming information on track. Very few companies have implemented solid e-mail management strategies. Having email management and security is very important for all businesses big and small.

    Failure to implement e-mail management strategies of organization, security and dissemination of information can pose some risks to your organization. Some companies haven’t defined e-mail management, and they’ve left it to individuals to delete, manage, classify and save e-mail on their desktop computers. That could be an unorganized way to manage email. Depending on the types of information that you receive and the email address that’s used, there should be someone (or a group) specific to handle them.

    It can pose a big risk if you don’t know who’s doing what and how it’s being done. But when it comes to deciding how long to retain e-mails, how to determine which messages to keep or delete and whether to use encryption, many organizations don’t have a clue.

    Depending on how your company is structured, you can implement different types of email management software or security protection to help.You can also checkout some email organization tips  here.

    It’s a mistake to set policies that address e-mail usage but disregard e-mail content.  Information should be managed according to its value to the organization and according to any regulatory requirements that are in place.

  • Renee: CEO Coach & Management Specialist 4:16 pm on October 21, 2009 Permalink | Reply
    Tags: , alternatives, , , , , , , solutions, times, tough   

    Companies Find Alternatives To Layoffs & Closing Business 

    During a recession, many companies may find it difficult to maintain a large portion of their staff during tough economic times. Many of them don’t want to let go of current employees that they have but at the same time they need extra hands and competent minds to help get the job done. Some managers don’t want to add to the current unemployment crisis by increasing layoffs. Many business owners want to avoid closing business all together.
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    So they are seeking alternatives to save money and keep business going in tough economic times. These companies have employed innovative techniques to keep business healthy without shrinking it. Instead of seeking ways to layoff employees, they’ve found alternatives to maintain their staff without additional employee expenses.

    Many of them have found an alternative through outsourcing & utilizing Virtual Assistant Services. With Virtual Assistant (VA) services you gain a partner in business or projects not another employee.

    Instead of taking the time to search for and train new employees you can take advantage of extra hands & a competent, business minded Virtual Assistant (VA). You & your staff can offload, outsource & maintain business with additional help and resources through VA services.

    Onshore outsourcing with VA services can benefit your company as a whole and many business owners have found this to be true. Utilizing VA services helps you to reduce excess overtime work across the board, provides you with extra hands & additional resources, helps to lighten your workload, provides help when you need it, provides you with a resource that you can lean on in the good times and bad times of business.

    This reduces the pressure to have full-time employees with idle days. Many Virtual Assistants have a portfolio of skills not just only clerical. Most Virtual Assistants’ strengths, backgrounds and expertise can provide beneficial input through which you can see ways to improve or benefit your business as a whole.

    Outsourcing with VA services helps you & your workers communicate better & work together. You can leverage the resources of your alternative, The Virtual Assistant today!

  • Renee: CEO Coach & Management Specialist 8:58 pm on June 27, 2009 Permalink | Reply
    Tags: communication, , cost, cutting, effective, internal, , , solutions,   

    Effective Internal Communications Lead To Success 

    In a effort to achieve success & have smooth running operations, an organization or business needs a solution. An effective & cohesive communications solution. Effective communications helps a company adapt to changes. Many organizations need to improve on their internalcommunications communications. Business communication encompasses a huge body of knowledge both internal & external for your business.

    For now we’ll focus on internal communication. Improvements to communications, help to lay the foundation for cohesiveness, effectiveness & success,internally & externally.

    At times upper management or leaders misinterpret communications to be the same as paperwork or bureaucracy and many times they may be unwilling or inattentive to a high degree of communications.

    With the growth of a business, internal communication becomes even more important. Sometimes having a multi-tiered strategy can be best. Effective internal communications start with basic skills in listening, speaking, questioning and sharing feedback.

    Internal workplace communication includes communication of corporate vision, strategies, plans, corporate culture, shared values and guiding principles, employee motivation, cross-pollination of ideas etc, etc…….

    Effective listening is a big part of communications, surrender rather than dominate. What I mean is take time to really consider what the others are saying. I’m not saying that you have to agree but absorb with your hearing what others are saying, take time out to think about it, discuss with others then make a conclusion etc….

    Trying to over-power others in the conversation/ discussion sometimes gets nowhere fast. Take into consideration what others are saying and truly give it some thought (even if you have to write things down), be more receiving than broadcasting, cooperate more than bicker etc….  Some where along those lines.

    Many organizations understand the importance of developing strategic plans to guide longer term decision-making, but within those strategic plans, few organizations address INTERNAL COMMUNICATIONS. Many times internal communications are developed reactively,when there’s a crisis or major event then it’s left to the individual to determine how and when to communicate with staff.

    Unless management comprehends and fully supports the premise that organizations must have high degrees of communications, the organization will remain at a stand still. Many times a business learns the need for communication by having to respond to the lack there of.

    • Flash 6:46 am on July 5, 2009 Permalink | Reply

      Great post!

    • Pat Rocchi 5:28 pm on July 5, 2009 Permalink | Reply

      I agree with your thoughts, but I believe that you missed an important element. That is HONESTY, which is sorely missing in corporate internal communications. I elaborate here. http://tinyurl.com/InternalPat

      • Clerical Business Solutions 3:24 am on July 7, 2009 Permalink | Reply

        Hi Pat,

        Very true. Honesty is one major element that is missing in many organizations. Many times it is rarely discussed. Many people know right from wrong and even disagree on what’s right and wrong in many organizations. Too many of them look for the easy way out and to cut corners. And few of them take the time to consider if the choices that they are making are honest & ethical.

        Within the organization many don’t seem to realize that honesty is the best policy for establishing trust amongst employees, clients, community and stockholders. It should be taken into to consideration, discussed thoroughly in the open amongst those within the organization and most importantly IMPLEMENTED.~Clerical Business Solutions

    • Frank Scurley 10:42 pm on October 15, 2009 Permalink | Reply

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      …..Frank Scurley

    • cialis 8:06 am on January 20, 2011 Permalink | Reply

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